Supporting Our Own: A Manual for ESP Mentoring Programs

Mentoring Program Tools

This section contains some sample forms (in PDF format) that an Association or school district can consider incorporating into its mentoring program. These forms are designed to be templates; each Advisory Committee should adapt and amend them to suit their particular program. The forms marked with an asterisk (*) are those that the mentoring program may decide to retain in its archives.

1. Sample Notice of Mentoring Program Start-Up
2. Application Process for Mentors, including questions that can be addressed in the mentor’s cover letter.
3. *Mentor Application Form
4. *Mentee Application Form (two pages)
5. Welcome ESP Mentees
6. Letter of Understanding, including pledge of confidentiality
7. Mentor’s Pledge (This may be adapted as a mentee’s pledge also.)
8. *Attendance Record (This can be used by the Advisory Committee to quantify results of the program, especially if it is part of the bargaining agreement, or if mentors are compensated.)
9. *Mentor Program Monthly Record (This can be used by the Advisory Committee to refine elements of the mentoring program and to develop the most useful website for mentors.)
10. Reflection Forms for Mentor and Mentee (These forms are not intended for viewing by anyone except the mentor and mentee—they can be kept as each partner’s personal record if desired. Each mentoring team can decide how best to use their notes—to share them at the beginning or at the end of each meeting, to fill them out together, or to keep them completely private.)
11. *Exit Forms for Mentor and Mentee (These forms can be used by the mentoring program administrators to evaluate the overall results of the program. Such an analysis might be necessary if the mentoring program is part of the contract.)
12. Sample Thank-You Letter to Mentor (This can be sent to each mentor by the Mentoring Committee at the conclusion of each program term.)
13. Sample Certificate of Completion for Mentee

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