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2010 Annual Meeting Physically Challenged Delegate Services

Registration for Physically Challenged Delegates

To receive special services, delegates who qualify for Physically Challenged Services must fill out the Physically Challenged Delegates Request Form and submit it no later than June 1, 2010.

In addition, all delegates who qualify for Physically Challenged services must register on-site at Delegate Registration.

To qualify for Physically Challenged Services, a delegate must present at Delegate Registration one of the following (even if the same documentation was sent to NEA to request special services):

  • A signed letter from your physician on his/her letterhead indicating the need for Physically Challenged Services.
  • A signed physician's prescription form indicating the need for Physically Challenged Services.
  • A state-issued vehicle registration card with Physically Challenged endorsement.

Upon registration, delegates must make a choice concerning voting options:

  • Voting in specially designated area closer to the RA floor, or
  • Voting in the regular voting area.

Any injuries sustained at the Annual Meeting should be reported to Emergency Medical Services. If an on-site injury requires special services or voting location, Emergency Medical Area personnel will provide documentation which the delegate needs to present to personnel in the Physically Challenged office (for services) and at the Delegate Registration (to change voting location).

Transportation for Physically Challenged Delegates

To receive special transportation services, delegates who qualify for Physically Challenged Services must fill out the online Physically Challenged Delegates Request Form  and submit it no later than June 1, 2010.

Transportation is provided for official Annual Meeting events only and does not include airport transfers. 

Transportation is limited to qualifying delegates only (not friends, family, and guests). If a companion is required to assist a delegate, a physician's note is required.

All transportation requests require advance notice and will be coordinated with other delegates' requests. See the Physically Challenged Shuttle Schedule for more detailed information.

RA Seating Options for Physically Challenged Delegates

Physically Challenged delegates have an option to be seated with their state delegations or in the Physically Challenged designated area. To guarantee seating with your state delegation, you must submit your request via the online Physically Challenged Delegates Request Form  by June 1, 2010.

Change Effective This Year
An important change is being made effective this year due to legal restrictions and capacity issues. To comply with fire codes and to accommodate the growing number of delegates in the Physically Challenged Seating area of the RA Floor, tables will no longer be provided. Seating in the Physically Challenged section will be reserved in order of request.

NEA will make every effort to arrange floor seating if notified by June 1. While it may not seem complicated, RA seating is a challenge, combining skills in art, science, and politics. Once you make your seating decision, please stay with the decision.

Wheelchairs, Electric Scooters, and Medical Supplies

Physically Challenged delegates who own their own chairs are expected to bring their own equipment. NEA rents several wheelchairs for people who need a chair to navigate the convention center, but are not regular users of wheelchairs.

Motorized wheelchairs or electric scooters can be rented, at the delegate's expense, by contacting Scootaround Inc. by:

Oxygen tanks are also available by contacting ScootAround, Inc. Medical appointments for dialysis and other ongoing treatment can be arranged with advanced notice.

Airport Transportation

NEA does not arrange for, or pay for, airport transportation. This transfer is the responsibility of the delegates. Super Shuttle provides wheelchair-accessible vehicles that must be reserved at least 24 hours ahead of time.

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