2013 Guidelines for Delegates with Physical Challenges
- Handicapped car placards are no longer accepted as documentation to qualify for services.
- Routine delegate registrations that don’t require adjustments will be made at the PC office, eliminating the need for PC Delegates to make their way to Registration.
- Voting for PC-Registered Delegates will take place in the PC Office area. Delegates should verify their preferred voting location upon registration at the Georgia World Congress Center.
To receive special services, delegates who qualify for Physically Challenged Services must fill out the Delegates with Physical Challenges Request Form by June 3, 2013 and register on-site at Delegate Registration.
To qualify for Physically Challenged Services, a delegate must present at Delegate Registration one of the following (unless NEA has confirmed receipt of your documentation that was sent to NEA prior to the RA to request special services):
- A signed letter dated within the past six months from your physician on his/her letterhead indicating the need for Physically Challenged Services.
- A signed physician's prescription form indicating the need for Physically Challenged Services dated within the past six months.
- A valid state-issued vehicle registration card with Physically Challenged endorsement. (Handicapped car placards are no longer accepted.)
Any injuries sustained at the Annual Meeting should be reported to Emergency Medical Services. If an on-site injury requires special services or change in voting location, Emergency Medical Area personnel will provide documentation which the delegate needs to present to personnel in the Physically Challenged office (for services) and at the Delegate Registration (to change voting location).
Transportation for Delegates with Physical Challenges
To receive transportation services, delegates who qualify for Physically Challenged Services must fill out the online Delegates with Physical Challenges Request Form and submit it by June 3, 2013.
Transportation is provided for official Annual Meeting events only and does not include airport transfers.
Transportation is limited to qualifying delegates only (not former delegates, friends, family, and guests). If a companion is required to assist a delegate, a physician's note indicating that need and dated within the last six months, is required. If you travel with medical equipment, you may want to have your physician recommend a travel companion. NEA or the Shuttle bus staff are not responsible for carrying medical equipment or other personal items.
RA Seating Options for Delegates with Physical Challenges
Delegates with Physical Challenges have an option to be seated with their state delegations or in the Physically Challenged designated area. To guarantee seating with your state delegation, you must submit your request via the online Delegates with Physical Challenges Request Form by June 3, 2013.
To comply with fire codes and accommodate the growing number of delegates in the Physically Challenged Seating area of the RA Floor, tables will be arranged similar to last year. There will be one table between two delegates to share in the wheelchair and scooter accessible area as well as an additional seating area with chairs set theater style. Seating in the Physically Challenged section will be reserved in order of request. Priority will be given to delegates who registered prior to June 4th.
NEA will make every effort to arrange floor seating if notified by June 3rd. While it may not appear complicated, RA seating is a challenge combining skills in art, science, and politics. Once you make your seating decision, please stay with the decision.
Wheelchairs, Electric Scooters, and Medical Supplies
Delegates with Physical Challenges who own their own chairs are expected to bring their own equipment. NEA rents several wheelchairs for people who need a chair to navigate the Georgia World Congress Center, but are not regular users of wheelchairs.
Motorized wheelchairs or electric scooters can be rented, at the delegate's expense, by contacting Scootaround Inc., toll-free at (888) 441-7575, or through their website at http://www.scootaround.com/rentals/n/nea/. Oxygen tanks are also available by contacting ScootAround, Inc. Medical appointments for dialysis and other ongoing treatment can be arranged with advanced notice.
NEA does not arrange for, or pay for, airport transportation. This transfer is the responsibility of the delegates.
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