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2011 Registration for Physically Challenged Delegates

Summary of changes for 2011

  • Handicapped car placards will no longer be accepted as documentation to qualify for services.
  • Routine delegate registrations that don’t require adjustments will be made at the PC office, eliminating the need for PC Delegates to make their way to Registration.
  • Voting for PC-Registered Delegates will take place in PC Office area. Delegates who wish to vote in the main voting area should make this request upon registration at McCormick Place.

To receive special services, delegates who qualify for Physically Challenged Services must fill out the Physically Challenged Delegates Request Form by June 1, 2011 and register on-site at Delegate Registration.

To qualify for Physically Challenged Services, a delegate must present at Delegate Registration one of the following (even if the same documentation was sent to NEA to request special services):

  • A signed letter from your physician on his/her letterhead indicating the need for Physically Challenged Services.
  • A signed physician's prescription form indicating the need for Physically Challenged Services.
  • A valid state-issued vehicle registration card with Physically Challenged endorsement. (Handicapped car placards will no longer be accepted.)

Upon registration, Physically Challenged delegates will be automatically assigned to vote in the specially designated area closer to the RA floor. (Those who wish to vote in the regular voting area should make the request upon registration at McCormick Place.)

Any injuries sustained at the Annual Meeting should be reported to Emergency Medical Services. If an on-site injury requires special services or voting location, Emergency Medical Area personnel will provide documentation which the delegate needs to present to personnel in the Physically Challenged office (for services) and at the Delegate Registration (to change voting location).

Transportation for Physically Challenged Delegates

To receive transportation services, delegates who qualify for Physically Challenged Services must fill out the online Physically Challenged Delegates Request Form and submit it by June 1, 2011.

Transportation is provided for official Annual Meeting events only and does not include airport transfers.

Physically Challenged Shuttle Brochure ( PDF, 511 KB, 1 pg.)

Transportation is limited to qualifying delegates only (not friends, family, and guests). If a companion is required to assist a delegate, a physician's note is required. If you travel with medical equipment, you may want to have your physician recommend a travel companion. NEA or the Shuttle bus staff are not responsible for carrying medical equipment or other personal items.

RA Seating Options for Physically Challenged Delegates

Physically Challenged delegates have an option to be seated with their state delegations or in the Physically Challenged designated area. To guarantee seating with your state delegation, you must submit your request via the online Physically Challenged Delegates Request Form by June 1, 2011.

To comply with fire codes and accommodate the growing number of delegates in the Physically Challenged Seating area of the RA Floor, tables will be arranged similar to last year. There will be one table between two delegates to share in the wheelchair and scooter accessible area as well as an additional seating area with chairs set theater style. Seating in the Physically Challenged section will be reserved in order of request.

NEA will make every effort to arrange floor seating if notified by June 1st. While it may not appear complicated, RA seating is a challenge combining skills in art, science, and politics. Once you make your seating decision, please stay with the decision.

Wheelchairs, Electric Scooters, and Medical Supplies

Physically Challenged delegates who own their own chairs are expected to bring their own equipment. NEA rents several wheelchairs for people who need a chair to navigate the convention center, but are not regular users of wheelchairs.

Motorized wheelchairs or electric scooters can be rented, at the delegate's expense, by contacting Scootaround Inc., toll-free at (888) 441-7575, by fax at (204) 478-1172, by email at, or through their website at Oxygen tanks are also available by contacting ScootAround, Inc. Medical appointments for dialysis and other ongoing treatment can be arranged with advanced notice.

Airport Transportation

NEA does not arrange for, or pay for, airport transportation. This transfer is the responsibility of the delegates. Go Airport Express provides wheelchair accessible vehicles that must be reserved at least 24 hours ahead of time.




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