Sample School Board Resolution on AI Issues

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WHEREAS, the rapid adoption and expansion of artificial intelligence (AI) technologies are permeating throughout several industries and trades; and

WHEREAS, K–12 and higher education are not immune from the impacts of AI; and

WHEREAS, the [DISTRICT] (hereinafter, “District) understands the potential benefits to teaching and learning that carefully implemented AI technologies can have on students and educators, including personalization of instruction, automation of routine tasks, tutoring, aiding collaboration and creativity, content creation and enhancement, and high-speed data analysis; and

WHEREAS, the District understands the risks and pitfalls associated with AI technologies, including infringement on intellectual property rights, digital equity and access concerns, contributions to misinformation, concerns around data privacy, racial and cultural biases, bullying, plagiarism, threats to jobs, and more; and

WHEREAS, the District believes that AI technologies should only be implemented with proper human oversight and the decision-making power primarily in the hands of educators and administrators; and

WHEREAS, the District believes that AI technologies should be leveraged to enhance and enrich instruction for students and should not be used to replace or limit employment of education professionals who work with students; and

WHEREAS, the equitable use and implementation of AI technologies in education must be regularly and fairly evaluated with educators at the decision-making table; and

WHEREAS, the District understands that educators will need ongoing and regular professional learning and development in the implementation of AI technologies to build AI literacy skills among students, educators, and families; and

WHEREAS, the District wants to mitigate the risks and pitfalls of AI technologies while maximizing the benefits toward optimal teaching and learning experiences for all district students and educators;

NOW, THEREFORE, BE IT RESOLVED that, on [DATE] of [MONTH, YEAR], by the [SCHOOL DISTRICT GOVERNING BOARD] (hereinafter, “Board”), the District develops a comprehensive set of guidelines related to the research, procurement, piloting, and ongoing evaluation of AI technologies within [TIMELINE], including, but not limited to:

1. The convening of an advisory committee, inclusive of educators, to determine AI technology needs and provide guidance and support across the District;
2. A process for assessing the risks and pitfalls of AI technologies, including, but not limited to, infringement on intellectual property rights, inequitable technology access, contributing to misinformation, concerns around data privacy, racial and cultural biases, bullying, plagiarism, and threats to jobs;
3. Protocols to hold vendors accountable for addressing the aforementioned risks and pitfalls of AI technologies;
4. Requirements for extensive testing of AI technology pilots with diverse users to evaluate effectiveness and risks before district-wide implementation;
5. Policies for transparent disclosure of what data will be collected and how it will be used to all students, parents, families, and staff;
6. Ongoing professional development for staff on all AI technologies to be implemented, the equitable and ethical use of AI aligned with district values, and the promotion of AI literacy among students;
7. A process for ongoing auditing, monitoring, and evaluation of AI benefits and impacts on students and staff;
8. Channels for feedback and concerns about AI practices from students, parents, families, and staff; and
9. A budget for costs of the use of and training toward AI systems and ensuring its responsible use;

BE IT FURTHER RESOLVED that development of AI technologies and guidelines continuously and regularly will engage a diverse set of interest holders, inclusive of students, families, educators, educator unions, and community members.